UTV Takeover is the most exciting family-friendly UTV event in the country and we couldn’t do it without our amazing army of volunteers! If you would like to join our team, please read all of the details below before submitting your volunteer application.
How do I sign up to volunteer?
To sign up as a volunteer for UTV Takeover, please contact our Volunteer Coordinator, Jessica Molner. You can reach her at (360)907-8376 or via email at jessicam@utvtakeover.com. She will provide you with available roles, shifts, and all the details you need to get involved. Volunteering is a great way to be part of the event, connect with fellow off-road enthusiasts, and enjoy exclusive perks!
What are the requirements to volunteer?
ALL Volunteers are required to sign up for a minimum of 5 shifts (approx 25 hours) in order to receive a FULL benefit package. (Partial packages are NOT available)
Volunteers MUST be Ages 16 & up
PLEASE NOTE: If you are unable to meet the Volunteer duties requirement to be on your feet for multiple hours and lift up to 50lbs, your application could be declined.
What are the benefits of volunteering?
- One FREE Dry Camping Spot
- Two FREE General Entry Wristband
- One FREE 2025 UTV Takeover Event T-Shirt
- 20 FREE Raffle Tickets
- …and more worth over $200!
How do I redeem my benefits package?
Stay tuned for an email from Jessica explaining how to redeem your benefits! This email will come around 30 days prior to the event.
CAMPING: How did I know you were wondering about our FREE CAMPING option?
As a volunteer, each of you will have an option to get One Free Dry Camping Spot. Please note that camping spots will not be emailed out until approximately 30 days before the event. If you are on the list then we will guarantee a spot. Volunteer camping areas at our discretion and based on availability/permitting.
All upgraded camping must be purchased separately. I apologize we do not offer any volunteer discounts for camping.
WRISTBANDS: Man, I must be psychic or something cause how did I know this would be your next question?
As a volunteer, each of you will receive Two Free General Entry Wristband. We do NOT offer extra wristbands for spouses or children. Please note wristbands will not be emailed out until approximately 30 days prior to the event.
All upgraded wristbands must be purchased separately. I apologize we do not offer any volunteer discounts for VIP wristbands.
Volunteer Roles
Vendor Row Management/Vendor Row Activities
Meets at: The Fire Pit in Vendor Row
Duties include but are not limited to:
- Maintaining Vendor Row appearance
- Maintaining traffic flow in Vendor Row
- Assisting in setting up and scoring of vendor row activities
- Emptying garbage cans
- More…
Entry Gates
Meets at: The specific gate assigned (TBD)
Duties include but are not limited to:
- Checking in participants, campers and vendors
- Selling of Entry Wristbands, Camping Passes, etc.
- Traffic Management
- Assisting campers to air down before going on the sand
- Maintaining traffic flow from the gates to the dozers
- More…
Set Up Team (All Areas)
Meet at: The Community Tent in Vendor Row
Duties include but are not limited to:
- Set Up Only (All Areas)
- Assisting in setting up UTV Takeover
- Setting posts for fencing/banners
- Filling sand buckets
- Putting up banners
- Setting up tables
- More…
Tear Down (All Areas)
Meet at: The Community Tent in Vendor Row
Duties include but are not limited to:
- Tear Down Only (All Areas)
- Assisting in tearing down UTV Takeover
- Taking down banners
- Collapsing Tables
- Picking up materials
- Grounds Clean-up
- More…
Volunteer Schedule
- Most shifts are up to 5 hours a day.
- Shift times can start as early as 7:00 AM and end as late as 11:00 PM.
- Entry Gate and Sand Access Times may differ!
- We do ask that our volunteers arrive approximately 15 minutes before their shift for training and shift transitioning.
EVENT DATES
Coos Bay, Oregon
Event Dates: June 24th – 28th
Volunteer Dates: June 22nd – 29th
Winchester, Oregon
Event Dates: August 5th – 9th
Volunteer Dates: August 3rd – 10th
Sand Hollow, Utah
Event Dates: October 14th – 18th
Volunteer Dates: October 12th – 19th
Volunteer Apparel Disclaimers
- Our t-shirts are unisex sizes and made from pre-shrunk cotton. Because we custom order our volunteer t-shirts and hoodies, we are unable to exchange sizes on-site.
- Additionally, we are unable to guarantee one of the custom t-shirts to those who sign up after the deadline.
Can I sign up anytime to volunteer?
In order to receive your full benefits package, you must sign up before the volunteer deadlines. We may accept late or on-site sign-ups if help is needed. However, any late or on-site sign-ups are NOT guaranteed to receive a full benefits package due to the fact that we custom order our volunteer apparel and there is a limited number of camp spots available.
How do I stay up to date about the event and volunteering?
2025 Volunteer Signup Form
